Info:
This covers the procedure to add a property record to a PROPERTYwebsite database.
This is done AFTER processing the photo in Paint Shop Pro

Settings:
Add A Property Link - http://www.YOURSITE.co.uk/dblink.mhtml

Procedure:

1. If you have had a training day, the above shortcut will be in your favourites menu, under a folder named "Website" If you have not had a training day, please follow the below procedure to create these shortcuts.
   
   1. Type the above link into your browser, replacing YOURSITE with your domain name.
   2. When loaded click, "Favourites" / "Add To Favourites"
   3. Click the "new folder" button and create a folder called "Website".
   4. Double click this folder and type a name for this shortcut, I always use "Add A Property".
   5. Click "Ok" and the Favourite is saved.
   
   
2. Go to the "Add A Property" screen (or whatever you have called the link in your Favourites).



3. On the first screen you need to do the following:
   1. Select the database - Select the database you wish to ADD a record to
   2. Enter the Reference Key - The UNIQUE reference number for each property
   • The system checks for any strange characters in the Reference Key e.g. spaces or non-alphanumeric characters. If it finds any of these types of characters, the system replaces them in the Reference Key with an X.
   • You MUST enter a Reference Key; if you don’t you cannot go any further in the upload process.

   You can also add extra images, floorplans and/or pdfs associated with a property from this first screen.

   PLEASE NOTE: the main property image needs to be a jpeg, not a floorplan or pdf.

   • Click browse to locate the file you want to upload from your PC.
   • If you want to upload more files than you are able to on this screen, you can do so by going into the view screen in your system/engine.mhtml (see Editing and Deleting Property Records in the Help Documentation)
   • To view floorplans and/or pdfs in the brief particulars on your site, you will need to contact BUSINESSwebsite so that they can be enabled for you.


4. When you have finished, click the Add Record button. The system will now upload the image(s) to your site.



5. The next screen that you see will show you what you have uploaded so that you can check it’s correct.
   • If you are happy click the Edit button
   • If you need to make any changes you can press the back button in your browser window to go back to the upload screen.
   • Or you can edit the property record later in your system/engine.mhtml (see Editing and Deleting Property Records in the Help Documentation)



6. When you have clicked the Edit button, you are presented with a form, which you need to fill out according to the property’s details. There are a couple of settings worthy of note:
   1. "Office" - This is the email address that will receive any enquiries about this record.
   2. "Include on Mailing List" - This sends out the record to people who are potentially interested.
   3. "Postcode" - Needed for reference and mapping functionality. Please enter the full postcode.


7. When you have finished filling out the form, please click the Write button at the bottom of the screen; this saves the changes to the database.



8. You are then presented with a list of people whose criteria match the records. If you would like for these people to be notified of the addition, click the "send mails" button.

   When you see the "Mailing List Sent" message this procedure has completed and the record is added.




9. If you would like to add another property please go to step 2 above.

Click here to download these instructions.